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Team & Role Management

Organize your team,
control access.

Create teams, invite members, assign roles, and manage project access - all from one place. Keep your research organized with granular permissions.

1-click
Team onboarding
4 roles
Owner to viewer
Unlimited
Teams & projects
Organization SettingsInviteMembersTeamsBillingTemplatesMembers3Active (3)Pending (0)Deactivated (0)Search by email or name...MEMBERROLETEAMSTATUSSMSanjana Mauryasanjana@mp.comOwnerTeam AActivePKPriya Kumarpriya@co.comResearcherUX TeamActiveRTRaj Thakurraj@ux.orgAdminTeam AActiveDPDev Pateldev@test.ioCollaboratorDesignPendingNEWInvite Sent!Just nowDPdev@test.ioResearcher - Design teamRoles
Roles & Permissions

Four roles for complete control.

Every member gets a role that defines what they can see and do. From full admin access to view-only collaboration.

Organization Owner

Full control over the organization. Can manage billing, members, teams, projects, and all settings. The highest permission level.

Permissions
Manage billing & subscription
Add/remove members
Create & delete teams
Access all projects
Change organization settings
Assign any role to members
PERMISSIONOwnerAdminResearcherCollaborator
Access all projects
Create & manage projects
Add/remove members
Create teams
Assign roles
Manage billing
View shared projects
Use AI insights
Recruit participants
Observe sessions
How It Works

Set up your team in minutes.

From inviting your first member to sharing a study - here is the complete flow.

Members+ InviteActive (1)Pending invite (1)Deactivated (0)Search by email or name...MEMBEREMAILROLESTATUSSMSanjana Mauryasanjana@myparticipants.comOwnerActivePKPriya Kumarpriya@company.comResearcherPendingInvite by Emailmember@company.comResearcherAddSend ->
1

Invite Members

Add team members by email or from your organization. They receive a welcome email with an invitation to join.

  • Invite by email or select from organization
  • Set initial role during invitation
  • Track pending & accepted invitations
  • Welcome email with accept link
TeamsOrganize members into teams and manage access+ Create teamTEAM NAMEMEMBERSMY ACCESSACTIONSUX Research TeamSMPK2 membersEDITViewAddTeam ASMRT2 membersEDITViewAddCreate TeamTEAM NAMEDesign ResearchDESCRIPTIONA team focused on design...SELECTED MEMBERSSanjana (edit) ✕Create
2

Create Teams

Organize members into teams with names and descriptions. Each team groups people who work together on research projects.

  • Name and describe each team
  • Add members from your organization
  • Invite new members by email directly
  • Set View or Edit access per member
Members - Role AssignmentMEMBERTEAMSROLESTATUSPKPriya Kumarpriya@company.comTEAM AOrg ResearcherSelect roleOrganization CollaboratorOrganization OwnerOrganization ResearcherOrganization AdminPendingRTRaj Thakurraj@uxteam.comTEAM ACollaboratorActive
3

Assign Roles

Give each member the right level of access. Change roles anytime from the members table with a simple dropdown.

  • Owner, Admin, Researcher, Collaborator
  • Change roles with a single click
  • Deactivate members when needed
  • Active, Pending, Deactivated status tabs
Projects >Experience Lens StudyActiveStudy DetailsScreenerUnmoderatedNDACalendarCollaboratorsCollaboratorsInvite to teamSMSanjana Mauryasanjana@gmail.comCan EditOrg CollaboratorPKPriya Kumarpriya@company.comView OnlyOrg CollaboratorShare studyAdd from organizationSelect memberView+ AddSave changes
4

Share Studies & Collaborate

Share projects with team members or the entire team. Set View-only or Edit access per collaborator for each study.

  • Add collaborators from your organization
  • Invite external collaborators by email
  • Set View or Edit permissions per person
  • Invite entire teams to a project
Key Features

Stop managing 6 different research tools. Give your team everything in one platform.

Whether you're a solo researcher or managing 50-person teams across three time zones. Built for teams handling sensitive health data, with security documentation and compliance features your procurement team needs. [VERIFY: Do you offer migration support?]

Member Invitations

Invite members by email with customizable roles. Track pending invitations, resend invites, and manage the onboarding flow.

Team Creation

Create unlimited teams with names and descriptions. Organize members into research groups and manage project access at the team level.

Role-Based Access

Four distinct roles with clear permissions. Owner, Admin, Researcher, Collaborator - each with precisely defined capabilities.

Project Sharing

Share studies with individual members or entire teams. Set View-only or Edit access per collaborator for fine-grained control.

Organization Settings

Switch between organizations, manage billing, configure templates, and control organization-wide settings from one dashboard.

Email Invitations

Beautiful welcome emails with organization details, team assignments, and one-click accept. Track delivery and acceptance status.

Invitation Flow

Seamless onboarding experience.

When you invite a member, they receive a beautiful welcome email. One click to accept and they are in.

You Send an Invite
member@company.com
Role: Researcher
Team: UX Research
They Receive
SM
Welcome!
You've been invited to join
Grow
TEAM AUX Research
Accept Invite

Frequently Asked Questions About Team Management

There is no limit on the number of members you can invite to your organization. Add as many researchers, collaborators, and admins as your team needs.
Roles (Owner, Admin, Researcher, Collaborator) define organization-wide permissions - what a member can do across the platform. Team access (View/Edit) controls what they can do within specific projects they are added to.
Yes. Go to Organization Settings > Members, find the member, and use the role dropdown to change their role instantly. The change takes effect immediately.
Deactivated members lose access to all projects and organization features. Their data and past contributions are preserved. You can reactivate them at any time.
Yes. Use the 'Invite by email' option in the project's Collaborators tab. They will receive an invitation and can access the study with the permissions you set.
When you invite someone, they receive a branded welcome email showing your organization name, their assigned teams, and a one-click 'Accept Invite' button. Once accepted, they immediately get access to their assigned projects and teams.

Explore more features

Team management works seamlessly with all our research tools.

Task Builder ->Campaign Management ->

Start building your research team.

Invite members, create teams, and collaborate on research - all in one place.

Free - No commitment